Purchases - via PEPPOL

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How to receive an e-invoice via InvoiceNow ?

When a supplier send you their E-invoice  via InvoiceNow, it will come in to Realtimme Cloud via Purchase Journal (Supplier invoice, with stocks - coming soon)

How to send and receive an e-invoice via InvoiceNow


 

At [ A/c Entry ] , click [Purchase Journal] ,

 

 

 

A [Review] tab is to receive all invoices from your suppliers send via InvoiceNow.

 

The following scenarios can happen

1.A new supplier or a first time transaction with this accounts payable supplier
a.Create the supplier account in the supplier masterfile before you can accept this supplier invoice into the system
 
2.An existing supplier with repeating invoice with same amount to the same single debit account
a.System will refer to the previous posted entry and assign the chart of accounts as per the last posted entry
Just like recurring purchase journal . You can still change the chart of accounts to the relevant accounts code as deemed fit.
3.An existing suppliers with different invoice amount and 2 or more debit account
a.System will refer to the previous posted entry with the same amount and assign the multiple chart of accounts as per the last posted multiple entries
You can still change the chart of accounts to the relevant accounts code as deemed fit.

 

Note : When this is a new supplier or the first time you receive this supplier invoice, step [4] will be blank. If this is regular supplier, the system will "recur" the account code used in your previous posted transaction.

 

FAQ: What if this regular supplier comes with invoice of different amount?

Answer : The system will match the amount and set the account code (COA) as per the last transaction. You may still click on [2] to make changes if the COA is not applicable on each transaction

 

Note that supplier invoice can be posted to...click here

1.Your balance sheet
a.as a Pre-paid expenses or
b.Fixed asset  or
c.A combination of expense and balance sheet accounts
2.Profit and loss
a.as a single expense
b.multiple expenses in multiple lines
3.Combination of balance sheet and Profit and Loss item
a.Example parking fee 3 months with current month and 2 months of pre-payments
b.Insurance pay in advance of 11 months ahead with this month included as expense

 

Related Topics

Send E-Invoice to your customer

 

FAQ : InvoiceNow

 

 

 

 

Watch all videos:

Realtimme Training Portal

http://realtimme.cloudapp.net/basic/index.html?Purchases_-_via_PEPPOL.htm