How to receive an e-invoice via InvoiceNow ?
When a supplier send you their E-invoice via InvoiceNow, it will come in to Realtimme Cloud via Purchase Journal (Supplier invoice, with stocks - coming soon)
How to send and receive an e-invoice via InvoiceNow
At [ A/c Entry ] , click [Purchase Journal] ,
A [Review] tab is to receive all invoices from your suppliers send via InvoiceNow.
The following scenarios can happen
|1.||A new supplier or a first time transaction with this accounts payable supplier|
|a.||Create the supplier account in the supplier masterfile before you can accept this supplier invoice into the system|
|2.||An existing supplier with repeating invoice with same amount to the same single debit account|
|a.||System will refer to the previous posted entry and assign the chart of accounts as per the last posted entry|
Just like recurring purchase journal . You can still change the chart of accounts to the relevant accounts code as deemed fit.
|3.||An existing suppliers with different invoice amount and 2 or more debit account |
|a.||System will refer to the previous posted entry with the same amount and assign the multiple chart of accounts as per the last posted multiple entries|
You can still change the chart of accounts to the relevant accounts code as deemed fit.
Note : When this is a new supplier or the first time you receive this supplier invoice, step  will be blank. If this is regular supplier, the system will "recur" the account code used in your previous posted transaction.
FAQ: What if this regular supplier comes with invoice of different amount?
Answer : The system will match the amount and set the account code (COA) as per the last transaction. You may still click on  to make changes if the COA is not applicable on each transaction
Note that supplier invoice can be posted to...click here
|a.||as a Pre-paid expenses or |
|c.||A combination of expense and balance sheet accounts|
|b.||multiple expenses in multiple lines|
|3.||Combination of balance sheet and Profit and Loss item|
|a.||Example parking fee 3 months with current month and 2 months of pre-payments|
|b.||Insurance pay in advance of 11 months ahead with this month included as expense|